Annual Research Showcase

Showcase Program:

10:00 am – Welcome – Dr. Zelieann R. Craig, Assistant Dean for Research, CALES

10:05 am – ALVSCE Research – Dr. Jon Chorover, Interim Vice-President for Research, ALVSCE

10:15 am – Student Platforms Presentations & Awards*

11:20 am – Announcements

11:25 am – Light Refreshments Served

11:35 am – Concurrent Platform Sessions**

12:35 pm – Poster and Exhibitor Session

1:50 pm – Closing Remarks

*Up to four oral presentation winners will deliver their award-winning talks during this session. Poster presentation winners will be honored during this session as well but will deliver their award-winning posters during the poster session from 12:35pm-1:50pm.

**Up to 15 abstracts will be selected for oral presentation during the concurrent session across three rooms.

Abstract Submission Deadlines:

March 10th, 2025 - to be considered for the oral and poster presentation competitions

March 28th, 2025 - all others (no competition, poster only)

PLEASE READ FIRST - Abstract Submission Form Components:

1. Title: 250 characters max
2. Abstract Text: 2,500 characters max
3. Abstract Document: upload a PDF of the full abstract (this includes Title, Authors, Affiliations, and Abstract Text)
4. Presenting Author: this is the person that will deliver the presentation. For the competition, the presenting author must be a student or postdoc
5. Senior or Corresponding Author: this is Principal Investigator for the project or the Head of the laboratory; typically a faculty member but can have another role in ALVSCE
6. Permission to Share: we collaborate with Tech Launch Arizona and ALVSCE Development Office to have abstracts screened for intellectual property and development opportunities. A "Yes" in this question authorizes us to share your abstract with them. If you are a student or postdoc, please allow the Principal Investigator on the project to make this decision and tell you what to choose.
7. Research Domain: we use broad categories to organize the abstracts for the showcase, please select the one that best matches the subject of your presentation
8. Author Approval: this tells us that all authors are aware and approve the submission; students and postdocs please make sure your Principal Investigator or mentor are aware and approve
9. Author Attendance: please indicate that the presenting author will attend to present the poster at the showcase
10. Presentation Type: indicate your preference between oral, poster, or either
11. Presentation Competition: if you are a student or postdoc, please indicate if you would like to participate in the competition. Please note that this requires the abstract to be submitted much earlier than non-competing presenters

When ready, submit your abstract here: https://forms.office.com/r/5L4dm6A7RH

Introduction: Every year we recognize the outstanding presentations delivered by our students and postdocs. This year will be no exception. We have made some changes to the process to enhance the peer-review process and streamline the activities during the event.

New Deadline: presenters interested in competing shall submit their abstracts no later than March 10th for guaranteed consideration. After March 10th, we will only consider abstracts if there is space remaining in the competition. Of all abstracts submitted to the competition, 20 will be chosen for competition and up to 8 winners recognized at the event. 

New Judging Process: We will no longer utilize showcase time to select winners. Instead, competitors will submit their presentations ahead of time for judging prior to the event. Winners will be recognized at the event.

Instructions for Oral Presenters Selected for the Competition:

1. If you are interested in competing with an oral presentation, make sure to indicate that you want an oral presentation and to participate in the competition when submitting your abstract
2. If you are selected for the competition, you will be notified by email
3. Detailed instructions will be provided in the invitation email. Briefly, you will be asked to submit a PDF file of your slides and a recording of you delivering your presentation. A due date to submit these materials will be provided along with the instructions
4. If selected as a winner, you will deliver your presentation live during the Showcase Awards Session (10:15 -11:15 am). 

Instructions for Poster Presenters Selected for the Competition:

1. If you are interested in competing with a poster presentation, make sure to indicate that you want a poster presentation and to participate in the competition when submitting your abstract
2. If you are selected for the competition, you will be notified by email
3. Detailed instructions will be provided in the invitation email. Briefly, you will be asked to submit a PDF file of your poster and a recording of you delivering your presentation. A due date to submit these materials will be provided along with the instructions
4. If selected as a winner, you will receive your award during the Showcase Awards session (10:15-11:15 am) and then deliver your poster presentation live during the Showcase Poster Session (12:35-1:50 pm). 

Instructions will be posted here for abstracts selected for oral presentation.

Poster Preparation Instructions:

1. Poster widths of 4ft or less are preferred. Please contact zaidaz@arizona.edu if you are reusing a poster - and it is wider than 4ft

Poster Session Instructions:

1. Presenters should arrive any time between 9:00 am and 9:45 am to register and hang up posters
2. Push pins will be provided
3. Bring a helper; our team will be there to answer any questions but do not have enough people to help hang posters for or with presenters
4. Some poster boards will be designated to hold two posters side-by-side. If you are assigned to one of those boards, please make sure that you are positioning your poster next to the correct number and all the way to the edge. This will leave enough space for your board partner to set up their poster
5. The showcase program begins at 10:00 am and poster presentations will run from 12:35 pm to 1:50 pm followed by brief closing remarks

Oral Presentations Schedule and Location:

We are currently accepting abstracts submissions. Once oral presenters are selected, the schedule and location information will be posted here.

Poster Board Assignments: 

We are currently accepting abstracts submissions. Once poster presenters are selected, the schedule and location information will be posted here.

Our event includes presentations and exhibitor tables. A Venue Map will be posted here closer to the date of the event.