Research Administration

There are 3 main ways you can contact the team:

1. You can get started by completing the Proposal Intake Form . This form feeds directly into our centralized workflow system, and you should receive a response within 24 hours advising you of who will be supporting you through the proposal and a timeline outlining document requirements and key deadlines during the submission process.
2. A list of our team members and the Schools/Departments they support can be found here. Wherever possible, you will work with your primary contact, however during times of high workload we may sometimes need to redistribute workload across the team to ensure Investigators continue to receive the highest levels of service.
3. Finally, if you are unsure of who to contact, or have a more general question you would like assistance with, please feel free to email our team inbox at ALVSCE-Research@arizona.edu at any time.

Our role is to support Investigators by handling administrative and technical duties related to grants, contracts, and external agreements from funding sources. 

Responsibilities of the Preaward team:

1. Collaborate with researchers to prepare grant proposals, ensuring adherence to sponsor and University of Arizona guidelines and requirements. 
2. Prepare the following draft documents for investigators:
   1. Budget
   2. Budget justification
   3. RFP documents checklist upon request
3. Correct/update of all edits requested by SPS on the budget and budget justification and send updates to faculty for their final approval prior to release (It is ALVSCE policy that all files have final approval by PI before submission.) 
4. Coordinate the submission of ancillary actions such as Just-in-Time information, rebudgets, etc. and facilitate contract negotiations.
5. Provide guidance to faculty and staff on proposal development and budget construction (Internal or External Opportunities).
6. Conduct thorough analysis of budgets to ensure accuracy of expenditure calculations.
7. Route Admin Changes through UAccess Research upon request and with documentation from the PI and Business Office.
8. Stay current on all federal regulations and sponsors/UA internal requirements (Attend national meetings and internal UA forums)

However, there are a few areas which fall outside the responsibility of the RA, specifically:

1. Current and Pending Support/Other Support Documents ( RA will only review the format to meet sponsor requirements) 
2. Biosketch (RA will only review the format to meet sponsor requirements) 
3. COA/COI (RA will only review the format to meet sponsor requirements) 
4. Any supporting documentation such as mentoring plan, facilities, data management, etc. (RA will only review the format to meet sponsor requirements) 
5. Annual/Closeout Award Reports (please work with your business office to complete all Award Reports)
6. No Cost Extensions (please work with your business office to complete all relevant processes)
7. Any sponsor requested budget updates after a fully executed agreement is in place (please work with your business office to complete all Carryforward budgets, Spending Plans, etc.)

Please notify the Preaward team about upcoming proposals as early as possible. Early notice allows us to more effectively plan our workloads and provide you with the highest quality service we can.

Please see our submission timeline below for key deadlines during the submission process.  Your RA will provide more guidance on due dates and documentation requirements for your specific submission, but the main ones to be aware of are as follows

• All documents for internal routing are due 8 business days prior to the Sponsor Deadline

• All proposals are due at Sponsored Projects by 8 am, 3 business days prior to the Sponsor Deadline - this includes all proposals, routed UAR proposals and electronic submission. A helpful way to view this, is as follows:

  Due Date:	Monday	Tuesday	Wednesday	Thursday	Friday	Weekend Day
  Due to SPS:	Wednesday	Thursday	Friday	Monday	Tuesday	Tuesday